Office & HR Administrator

Introduction We are looking for a professional, organised, and proactive Office & HR Administrator to join our growing team. This position is primarily responsible for the efficient administration of the office while providing HR administrative support and ensuring compliance with company policies and basic South African labour legislation. The successful candidate will play an important role in maintaining efficient office operations, supporting employee administration, coordinating recruitment activities, and ensuring HR records and processes are accurate and compliant. Specialist labour matters are managed in conjunction with the Company’s external labour consultants. Duties & Responsibilities Office Administration Manage the day-to-day administrative functions of the office. Maintain organised filing systems and company records. Coordinate office supplies, stationery, and service providers. Manage incoming correspondence and general office administration. Coordinate meeting rooms, office facilities, and general office requirements. Manage company travel arrangements, including flights, accommodation, vehicle hire, and travel itineraries. Reconcile and administer travel-related expenses and supporting documentation. Assist departments with administrative support as required. Ensure the office environment remains professional, organised, and efficient. Human Resources Administration Maintain accurate employee records and HR documentation. Prepare employment contracts, onboarding documentation, and employee files. Coordinate recruitment by advertising vacancies, scheduling interviews, and communicating with applicants. Administer employee leave, attendance records, and general HR administration. Ensure compliance with company policies and applicable South African labour legislation. Prepare and maintain HR documentation relating to disciplinary, performance, and employment matters, while coordinating with external labour consultants where required. Assist with payroll administration by ensuring employee information and supporting documentation are accurate and up to date. Maintain strict confidentiality of all employee and company information. Desired Experience & Qualification Minimum Requirements Minimum 3 years’ experience in an Office Administration role with HR administration responsibilities. Sound knowledge of South African labour legislation, including the Basic Conditions of Employment Act (BCEA) and Labour Relations Act (LRA). Excellent organisational and administrative skills with strong attention to detail. Strong communication and interpersonal skills. Proficient in Microsoft Office (Word, Excel, Outlook, and PowerPoint). Ability to manage multiple priorities and meet deadlines. Professional, reliable, and able to handle confidential information with discretion. Advantageous HR or Business Administration qualification. Experience with payroll administration. Experience within a distribution, wholesale, or corporate environment. Valid driver’s licence. Personal Attributes Highly organised and detail-oriented. Professional and well presented. Self-motivated with a positive attitude. Strong planning and time management skills. Able to work independently and as part of a team. Excellent problem-solving and interpersonal skills. High level of integrity and confidentiality. What we offer? Opportunity to build a long-term career within a growing national company. Supportive and professional working environment. Ongoing training and professional development. Market-related remuneration based on qualifications and experience. Interested? If you meet the above requirements and would like to become part of a dynamic and growing organisation, please submit your CV together with a brief cover letter to office@maxxis.co.za. Please note that only shortlisted candidates will be contacted. No telephonic enquiries, please.